May 3, 2008 Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board MinutesMay 3, 2008
The Executive Board of the Murray Woman’s Club met on Monday May 3,2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the roll. All departments except Home were represented.The minutes of the April 2008 meeting were approved and filed for record.
OFFICERS’ REPORTSTracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.Other items of business dealt with by the president were the following:
1. Resignation of Gale Vinson,incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.
2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.
3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.
4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.
5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall.The motion was seconded and carried.
6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.
Cynthia Barnes, second vice-president, said that she had mailed in MWC’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. The girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.
Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $---; Receipts were $--- and Disbursements were $---. The Ending Cash Balance on April 30,2008, was $---. Cathy said that she has received $50 from the Thetas to help on the purchase of a file cabinet for MWC’s records. At this point, Barbara Brandon stated that the Zetas have voted $250 toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a "deep cleaning."NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.
DEPARTMENT REPORTS:Alpha Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be "going green."
CA Freda Steely said the department had elected officers and donated to "Relay for Life."
Delta Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S. (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program.
Deltas raised $3800 for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
Garden Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.
Kappa Cathy Pigg reported that the Evening of Chocolate raised $1200-$1300 for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
Music Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table may be reserved.
The report on "Relay for Life" : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
Sigma Tracey announced the upcoming tea party for the Red Cross.
Theta Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $25 each for CCHS and MHS Project Graduation.
Zeta Barbara Brandon reported several money gifts:$100 to Big Brothers /Big Sisters; $25 each for CCHS and MHS Project Graduation; $25 to Music Department’s "Relay for Life" team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new VP Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.
Martha Crafton announced that the cookbooks are selling (doing well enough).Pat Harrington was not present because of illness. Her report was distributed and filed.The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.The meeting adjourned at 7:25 p.m.

Respectfully submitted,Virginia Randolph, with the assistance of Cynthia Barnes

July 7, 2008 Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting July 7, 2008
The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.
OFFICERS’ REPORTS:Cynthia Barnes, president, dealt with the following items of business:
1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg. Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000,Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.
2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $10. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.
3. GFWC Convention Report. Callie Wilson, Murray High School 1st place in the Poetry competition. Other MWC awards: Membership, Safety,Legislative/Public Policy, and Lifelong Learning.
4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $13 each.
5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.
6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00 p.m. on August 4 prior to the regular board meeting. Department chair-women should bring their report binders.
7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.
8. Murray Main Street Donation. Tabled.
9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Community Award.MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.
l0. Eligibility for Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member, or as an Honorary or Associate member. Any member overlooked will be honored the following year.
11. Chamber of Commerce Guide. The opportunity to advertise was declined. In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $---. The Receipts were $---, and the Disbursements were $---. The Ending Cash Balance on June 30, 2008, was $---. Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diana Thomason will present the program "Finances for Women." The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later. Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.
DEPARTMENTAL REPORTS:
Alpha Genie May stated that the programs for the year will emphasize "Going Green." All meetings will be open to MWC members of other departments.
CreativeArts Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $520 to scholarships, $100 to United Way, and $100 to "Relay for Life."
Delta Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 p.m. All speakers will deal with health issues.
Garden Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
Home Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a "brown bag luncheon." Their fundraiser will be in November, and the Tea-party/Fashion Show will be in AprilMusic Bobbie Weatherly said that all the programs will be music-related.
Zeta Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss "Identity Theft."
Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $499.99. The store will deliver it. The matter will be discussed further at the next meeting.In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.
STANDING COMMITTEES:Legislative Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed. Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.
Advisory Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
GOVERNOR: Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary

Dec 3, 2007 Executive Board Minutes

MURRAY WOMAN’S CLUBExecutive Board MinutesDecember 3, 2007
The Executive Board of the Murray Woman’s Club met on December 3, 2007, at 6:30 p.m. Nineteen members were present, and all departments were represented.The minutes from the November 5,2007, meeting were approved without correction and filed for record.
President Tracey Wortham announced that the business meeting would be brief because the guests from the Murray Girls’ Home were expected about 7:00 p.m. She stated that any business not completed before the arrival of the guests would be completed after they had left.
OFFICERS’ REPORTS:The president reported that the new cookbooks have arrived and that two boxes had been sold at the Christmas Open House. She added the club has sold $--- of cookbooks. Josh Reynolds helped unload the cookbooks. Tracey suggested that a thank-you note be sent to him.
Tracey said that an e-mail has been received from WKMS, asking if MWC would be interested in participating in the spring phonathon.MOTION: Martha Crafton moved that MWC not participate in the phonathon this year. The motion was seconded and passed.
The president also reported that KFWC has dropped the Newcomer of the Year and Volunteer of the Year awards. Only the Club Member of the Year will remain. She asked if the Board wished to retain the Newcomer and Volunteer awards and make them within our own club.
MOTION: Martha Crafton moved that MWC keep the Newcomer and Volunteer of the Year awards and award them internally. The motion was seconded and passed.Tracey stated that MWC must send the name of the Club woman nominee to KFWC in January. The departments were asked to select their nominee and to present a background statement about that nominee at the January Board meeting.
She asked that reports on programs, volunteer hours, and donations be given to her as soon as possible.The president announced that items for Needline will be the Club collection for January. Three more items of business were dealt with.1. Kroger Cards: Each department received 3 cards. Money from sales and leftover cards should be brought to the January Board meeting.2. Eldercare: Volunteers are needed for mail & newspaper delivery at Spring Creek Health Care, 2:30-3:30 p.m. each Thursday and Friday. Volunteers signed are: December, Garden; January, Alpha; February, Theta; March, Creative Arts.3. The profit from the Heritage Ball was $---.
MOTION: Barbara Brandon moved that MWC send Josh Reynolds two tickets to the local movie theater in appreciation for his help with cookbooks.The motion was seconded and passed. [NOTE: order of action taken]
Gale Vinson, first vice-president, thanked the board members and all department members for helping with the Christmas Open House.
Cynthia Barnes, second vice-president, asked the Board to remind their department members that the deadline for entries in the Short Story/Poetry Contest is January 7. She has already made arrangements to collect entries from the school students.
Cathy Pigg, treasurer, reported that $--- was paid on the loan at Murray Bank. The remaining balance on the loan is $---. Profits from the Heritage Ball will be applied to this loan balance. She stated that the Beginning Cash Balance on November 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance on November 30, 2007, of $---. Cathy thanked the department chairs for getting their reports to her so promptly.
DEPARTMENTAL REPORTS:
Alpha: The department gave $160 to bring local soldiers home for Christmas. A special speaker at the February 16,2008, meeting will be Dr. Withrow, director of the Heart Center at Western Baptist Hospital. This will be an open meeting; all are invited to the 9:30 a.m. presentation.
Home: The members packed 365 items of clothing for the New Opportunity School collection.
NOTE: Martha Crafton announced that she will be going to the Veterans’ Hospital in Nashville to deliver the items collected.
***The meeting was adjourned temporarily for the gift-giving, carol singing, and refreshments for the guests from the Girls’ Home.
The business meeting was resumed at 8:10 p.m.
Kappa: The Tour of Homes will be Sunday, December 9, from 1-4 p.m. Tickets may be purchased for $8 at any of the homes on the tour.
Sigma: Breakfast with Santa will be Saturday, December 8, from 9:30 -11:30 a.m.
Theta: Becky Rutledge will be the new co-chair.
COMMITTEE REPORTS:Advisory Pat Harrington reported on the expenses incurred at the Club House: trimming trees, cleaning and attaching gutters.
Meeting adjourned at 8:20 p.m.
Dates to remember:
Executive Committee Meeting Monday, January 7, 6:30 p.m.
Clubwoman Short Story/Poetry Entry deadline January 7

August 27, 2007 Minutes of Executive Board

MURRAY WOMAN’S CLUB
Executive Board Minutes
August 27, 2007
The Murray Woman’s Club met at the Club House on Monday, August 27, 2007. This meeting was scheduled to avoid meeting on the Labor Day Weekend. President Tracey Wortham called the meeting to order at 6:30 p.m.The recording secretary called the roll at that time. Eighteen board members were present, with all departments except Alpha represented.
The minutes of the August 6, 2007, Executive Board meeting were approved without correction and filed for record.Martha Joiner, corresponding secretary, read a note of appreciation from Judge Rob Mattingly (Family Court) to MWC for their help in furnishing the children’s room for the court at the Judicial Building.
OFFICERS’ REPORTS:The president congratulated Pat Harrington on her selection as "Citizen of the Year" by the Murray Chamber of Commerce. She thanked the Board for their work on the First District Summer Workshop. She also thanked Sondra Rice for her work in compiling the Yearbook and having it ready for the September department meetings.
Other business items dealt with by the president include the following:
1. First District Fall Conference. The Conference will be held in the MWC Club House on October 17. The registration fee of $14 (which includes lunch should be given to Pat McMullin by October 10. Checks should be made out to Martha Crafton. NOTE:MOST OF THE STATE OFFICERS INCLUDING THE STATE PRESIDENT WILL BE ATTENDING.Governor Martha Crafton made an announcement about nominees for First District Governor. Pat Harrington is our nominee for governor; no candidate from MWC was nominated for vice-governor. The voting will take place at the October 17 First District Conference.
2. Southeastern Regional Conference of GFWC will be held in Williamsburg, VA, from Nov. 2- 4. Registration is due by October 1.
3. Mayfield (Murray) Girls’ Home. MWC members will be assisting with a Yard Sale that the girls from the Home will have on September 22 from 8 a.m.until Noon. MWC members can help by donating items and by bringing those items (already priced) to the Clubhouse (downstairs) on Thursday, Sept. 20 from 3:00 - 5:00 p.m. and on Friday, September 21 from 3:00 - 4:00 and 6:30 - 8:00 p.m. Members are needed to help on Saturday, September 22, the day of the sale. MOTION: Pat Harrington moved that MWC grant the use of the Club House (downstairs) as a collection point on Thursday and Friday and, if needed, as a place for the sale in case of rain on Saturday. The motion was seconded and passed.
4. Kroger Cards. These cards are now available from Tracey at a cost of $5 per card.
5. Report Forms. Monthly forms should be filled out promptly. Review the instructions for write-up that were distributed earlier by the president. Remind department members of the importance of reporting. [See the Agenda for new information on volunteer/donation/recycling.]6. Collection of the month. Please ask your members to bring paperback books, puzzles. white sox, playing cards, and game books in September and October for our annual holiday donation to the Veterans’ Hospital.
7. KET. Friends of KET will be sponsoring a special evening at the MWC Club House to announce a documentary entitled THE WAR, which will honor the generation who lived through W.W.II. At this time, KET will also introduce the Veterans History Project. MWC members are asked to attend. Hostesses representing MWC will be Sally DuFord, Virginia Randolph, and Gale Vinson.

Gale Vinson, first vice-president, announced that the first General Meeting of the year will be on Thursday, September 27, at 6:00 p.m. upstairs in the Club House. The hostesses for the annual Salad Supper will be the Kappa and Music Departments. There will be a short media presentation of Murray Woman’s Club history, followed by a short business meeting.
Cynthia Barnes, second vice-president, reported that the procedure for the Arts & Crafts contest will be slightly different this year. Judging will take place on the day before the Conference. Check-in for the items will be at the Club House from 4- 6 p.m on Monday, October 15. NO ENTRY WILL BE ACCEPTED PAST THE DEADLINE. Entry forms (preregistration) must be given to Cynthia by September 25. To aid in identifying the contest entries, those entering are asked to add a photograph of themselves with the contest object. Articles completed since January 1, 2007, may be entered. The 2007 contest must be the first one in which the article has been entered.

Treasurer’s Report The Beginning Cash Balance for August was $---. Receipts were $---, and Disbursements were $--- for an Ending Cash Balance of $---

DEPARTMENT CHAIRS:Creative Arts The Bazaar will be held on October 27 from 8 a.m. to 1 p.m. downstairs in the Club House. Outside vendors will be there.
Theta The department will be meeting now at 12:30 p.m. They have at least two 50 year members.
GOVERNOR’S REPORT:Martha Crafton reported that the First District had voted to give MWC $300 for the use of the Club House for the district meetings and workshops. She stated that the Summer Workshop netted MWC about $400. She plans to hold the First District Conference (Arts & Crafts Contests) at the Club House on October 17. State officers, including the KFWC president plan to attend. The governor asked that the Executive Board encourage all MWC members to come to the Conference--especially the members of the Board and departmental officers. NOTE: As a matter of etiquette and respect, all members should stand when the state president enters to speak.
COMMITTEE REPORTS:MWC Cookbook The committee stated that the publisher and the format for the cookbook has been chosen. Deadline for recipes will be October 1, 2007. Advisory Board Pat Harrington distributed the House Rental Summary. She also stated that she will forward the Board’s request for a locked file cabinet to the Advisory Board.
Family Literacy Meals for participants in this program have been scheduled through December. The Zeta Department will provide the meal in October.
Education Tracey asked that the corresponding secretary send a copy of Judge Mattingly’s letter of appreciation to both Pat McMullin and Martha Roberts.
Eldercare Janet Hough needs workers to deliver mail & newspapers to residents at Spring Creek. It will take about an hour. Eight people are needed in September to cover Thursdays and Fridays each week. The system will be reviewed at the October Board meeting.
Finance Kathy Stanfa announced that the Heritage Ball will be Saturday, October 27, at Curris Center. Karen Olsen will be contacting each department chair with a request to speak to its members. Sandra Whittenberg will have a sample table decoration set up at the September General Meeting. Also,she requested that each department provide hostesses for the evening. The following time slots were filled:
6:45 - 7:30 Delta
7:30 - 8:00 Zeta
8:00 - 8:30 Home
8:30 - 9:00 Music
9:00 - 9:30 Theta
9:30 - 10:00 Garden
10:00 -10:30 Kappa
10:30 - 11:00 Alpha
11:00 - 11:30 Sigma
**Creative Arts members will serve as backup.
The meeting was adjourned at 8:20 p.m.
Please check your Agenda sheet for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary

MURRAY WOMAN’S CLUBExecutive Board MeetingAugust 6, 2007

The Executive Board of the Murray Woman’s Club met on August 6, 2007, at 6:30 p.m. in the club house. President Tracey Wortham called the meeting to order and introduced Tory Daughrity, director of the Calloway County American Red Cross. Mrs. Daughrity thanked the Murray Woman’s Club for their support of the Red Cross and their assistance with the tea party last May. She said that MWC would be officially honored at a meeting on September 11, 2007, at 5:00 p.m. in the Curris Center on the Murray State University campus. She also requested that the Calloway County Red Cross be permitted to use the MWC club house for the tea party in May 2008. A motion was made to grant the Red Cross the use of the Clubhouse on an open date in summer 2008 to be determined by Tory Daughrity and Pat Harrington as an in-kind donation. The motion was seconded and passed.
Following the presentation by Mrs. Daughrity, President Tracey Wortham began the business meeting. Twenty board members were present, with all departments except Creative Arts represented.The minutes of the July Board meeting were approved without correction or addition and filed for record.
OFFICERS’ REPORTS:The president reminded the Board that the First District Summer Workshop will be held on Wednesday, August 8, at the club house. (Martha Crafton said that she will include 3-4 MWC centennial glasses for door prizes.)Tracey discussed the following items:
1. KFWC Workshop at Owensboro. The state newsletter will now be placed online because of print and mailing costs. Also, she said that the reporting of statistics on several items had been redefined. (Ex. support for the arts and international relations) That information will be given to department chairwomen.
2. September Board meeting. The meeting date will be moved up to August 27 at 6:30 p.m. because of the Labor Day holiday. The yearbooks will be distributed at that time.
3. Membership project. Each department is asked to provide two people to serve on a Membership Committee. The sign-up sheet was circulated to department chairwomen.
4. Murray Girls’ Home. The decision has been made to help the girls with a yard sale so they can raise funds for group activities. No date was set. The location for the sale is to be the parking lot of the clubhouse. Several members reported success when they hired the girls for small jobs. Call Don Yates at 759-4272.
5. Angels Clinic. There are opportunities for volunteer clerical service. Also,the nurses are willing to make presentations for departments.
6. Kroger Cards. See Tracey to purchase the new Kroger card ($5).
7. Coffee fundraiser. Information was presented on the More Than a Hill of Beans project. Several questions were raised.MOTION: Genie May moved that a committee be appointed to investigate further the "More Than a Hill of Beans" offer.The motion was seconded and passed.The president appointed Cathy Pigg and Virginia Randolph to serve with her on the committee.
8. New MWC Cookbook. Martha Crafton presented the information on costs for a new cookbook. She also showed samples of the types of books and gave the costs of publication.MOTION: Sally DuFord moved that MWC proceed with the project of publishing a new cookbook.The motion was seconded and passed.The committee for the project will be Martha Crafton, Sally DuFord, Gale Vinson, Pat Harrington, Lois Pharris, and Tracey Wortham. Members from departments will be added after contacting department chairs.
Gale Vinson, first vice-president, announced that the first General Meeting of the club's 2007-08 year will be September 27, 2007, at 6 p.m. She said that both the Salad Supper and the program will be held upstairs. There will be a brief business meeting following the program. Hostesses for the event will be the Kappa and Music Departments.
Cynthia Barnes, second vice-president, stated that she will send letters about the Fall Arts & Crafts Contest to the Murray City Schools. (Please note that the Hazel Woman’s Club is responsible for working with the Calloway County schools.) She will distribute materials about the contests to department chairs at the next meeting.
Cathy Pigg, treasurer, presented the current financial report. The beginning Cash Balance for July 2007 was $---. Receipts were $--- and Disbursements were $---. The Ending Cash Balance was $---. The Board decided not to add an additional $--- to the loan payment this month. The report included the current value of the stock investment.
Departmental Reports:Alpha Sandra Whittenberg reminded the Board that work was underway for the Heritage Ball and that it will be necessary for members to work to sell the tickets. Lois Pharris reported that a leather-bound edition of the Family History book is now available for $75.
Creative Arts Judy Kelso reminded the Board that the Creative Arts Bazaar will be the morning of Oct. 27.
Garden Judy Kelso said that the department will be selling floral saddles decorated for fall.
Music Martha Joiner stated that the department had provided the meal for the Family Resource Center group.
Zeta No club news. Barbara Brandon asked members to notify the Heritage Ball committee if they could furnish a kerosene lamp for table decoration.
Special Officers & Committees:Sally DuFord announced that Friends of KET were planning a special event to honor local veterans of World War II in conjunction with the Ken Burns KET series "The War" on September 13, 2007.MOTION: Martha Crafton moved that MWC allow the Friends of KET to use the club house for the veterans’ reception . The motion was seconded and passed.
Advisory Pat Harrington reported that several club house repairs had been necessary this month. She will present a detailed report to the Advisory Committee on the state of the club house and then present their recommendations to the Executive Board.
Education Pat McMullin said that she has been able to find some of the furniture necessary for the special Family Court room.
Recycling Lois Pharris stated that the next "Make a Difference Day" will be November
10.NEW BUSINESS:Gale Vinson reported she learned at the KFWC workshop that an individual member’s attendance at a play or concert will now count as support of the arts. She asked that department chairwomen make this known and get members torecord hours/money for the events.
Martha Joiner reminded department chairwomen that MWC stationery is available tonight. She said to contact her if more is needed later.The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Gale Vinson
RM 314 Curris Center
Murray State University
Murray KY 42071
270-809-6921

June 4, 2007Executive Board Minutes

Murray Woman's Club
Executive Board Meeting
June 4, 2007

In the absence of Virginia Randolph, Recording Secretary, Martha Joiner, Corresponding Secretary checked the roll. All Departments were represented. Jackie Helm, Second Vice President was absent.

The minutes of the April Board meeting were approved.

The Department Officer Training Session will be held on Monday, June 4 at 6:00 p.m. at the clubhouse before the Executive Board Meeting. All incoming Department officers should attend especially Department chairs and treasurers. The Executive Board meeting will convene after the training sessions

All 2007-2008 Yearbook Information is to be emailed or sent to Sondra Rice by May 31 to be included in the new yearbook.

Again this year, Murray had a successful year with many awards being received at State Convention. Not only was the convention enjoyable, Murray took home 12 first, 5 second and 1 third place awards in addition to being named a 110% club and receiving the Press book sweepstakes award. Murray also received 4 arts and crafts awards and 4 literature awards. A list of the awards was given to each chairman to pass on to their departments. The entries from Karen Olson, first place photography winner and Joey Scaggs and Lauren Edminister, first place poetry winners will go to the GFWC Convention in June in Philadelphia to be judged.

Thanks were given to the Executive Board for providing the Family Literacy dinner in April. The Garden Department will be providing the dinner for May.

Gale stated that the May General Meeting would be held May 24 at 6:00. This is our annual memorial service and potluck dinner. We have 5 members who passed away this year. The families have been notified. After the chorus sings, we will go downstairs for dinner. Martha Crafton, our own First District Governor, will be the speaker. The Music Department will be responsible for decorating the upstairs and the Delta Department will be responsible for decorating the downstairs. The Hostesses will be the Home Department. That night the drawing will be held for free membership for the next club year.

Under the Departmental reports:
Alpha, - Trish Barton stated they will be awarding an educational scholarship to a local student from the money received from their historical books. She will report on this and plans for their Poetry and Essay Contest at the next Board Meeting. They also have 3 new members.
Theta - Donated to project graduation for Murray High and Calloway County High Schools. Will
be giving a 4-H camp scholarship.
Zeta - Held a bakeless bake sale and made $_. Also gave donation to project graduation for Murray High and Calloway County High Schools. They will also be giving a donation towards the clubhouse loan.
Barbara Brandon made a motion that the club reimburse Martha Crafton in the amount of $_ for the hotel rooms at the convention. Neva Gray seconded and the motion was approved.

Gale stated that Make a Difference Day will be May 19.

There are extra glasses from the centennial and they will be for sale for $5.00 each for those who want to purchase them. Money is to be turned in to Cathy.

There being no further business, the meeting was adjourned at 7:45 p.m.

Respectfully submitted,
Martha A. Joiner,
Acting Recording Secretary

March 5, 2007 Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 5, 2007

The Executive Board of the Murray Woman’s Club met on March 5, 2007 at 6:30 p.m.

The president opened the meeting with a request for the Recording Secretary to call the roll. Eighteen board members were present with all departments represented.

First vice-president Gale Vinson stated that the minutes from the February Board meeting were approved without additions or corrections. The minutes were then filed for record.

Corresponding Secretary Martha Joiner said that cards had been sent to Patsy Suiter and to Oeida Boyd.

OFFICERS’ REPORTS:

Tracey Wortham, president, announced the date for the KFWC convention has been changed to April 19-April 21.Other items of business discussed briefly were the following:
1. Centennial Celebration. The committee would like to encourage members to dress in the period costumes which represent the year in which their department was started or perhaps the year in which they joined MWC. Also, each department will be asked to furnish one gallon of punch which is to be prepared by an assigned recipe.
2. Fifty-Year Members.Department chairs are asked to notify Tracey about any woman in their department who has been who has been a member for 50 years.
3. International Project. Two proposals have been received for a project to replace CHILD REACH. Board members have received information about both projects and will need to review the information in order to make a decision when the committee chairwoman has been appointed.
4. WKMS Phonathon. Getting volunteers was a struggle this year. The president thanked those members who served. The club will review this project before accepting the task next year.
5. Delta Memorial Plaque. The Deltas would like to place the plaque honoring Mary E.M. Hall, who engraved the mantel, in a more prominent place. The Board stated that the Deltas would need to present the matter to the Advisory Committee.
6. KET support.
MOTION: Pat Harrington moved that we call Sally DuFord, who is working on the telephone committee for KET tonight, and pledge $50 from the Murray Woman’s Club. The motion was seconded and carried.
7. Family Literacy Dinner: The Executive Board is responsible for providing food for Thursday, April 5. Gale Vinson will coordinate the project and will notify members what to bring.
8. Nominating Committee. The report from the Nominating Committee will be delayed.
Gale Vinson, first vice-president, announced that the next General meeting will be on Thursday, March 29, at 6:00 p.m. PLEASE MAKE NOTE OF THE TIME. The Garden and Zeta departments will serve as hostesses for the Awards meeting. Creative Arts has added an award for a youth art contest. Jackie Helm, second vice-president, stated that she has sent letters to those people who will be honored on the awards night. Club members who won awards are expected to attend this ceremony.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Total Receipts for February were $---, and Total Disbursements were $---. The Ending Cash Balance was $---.

Cathy distributed a memo dealt with the Annual Form 990 which tax-exempt organizations must file with the IRS. She also handed out copies of the tax form which she has completed for this year and discussed the importance of being aware of and complying with governmental regulations.

After a brief discussion of the First District contests and the shared responsibilities of the Murray Woman’s Club and the Hazel Woman’s Club, the following motion was proposed:
MOTION: Martha Crafton moved that the Hazel Woman’s Club Board be invited to attend the next MWC General Meeting on March 29, which will be the contest awards’ night. The motion was seconded and carried.

DEPARTMENTAL REPORTS:

Garden: The department is continuing the sale of the floral saddles.
Kappa: The department’s Evening with Chocolate will be April 26 from 5:30- 7:30 p.m. Tickets will be $8. Also, the Kappa members worked on the WKMS phonathon. Recently, the department created a memorial near the MWC Club House by planting a dogwood tree and installing a wrought-iron bench in honor of past member Margaret Yuill.
Music: The department will again sponsor a team for the Relay for Life. The annual Relay bake sale fundraiser will be held on Saturday, April 7, from 8 a.m. to noon. in front of Kroger. The team is also selling purple ribbons for $10 each.
Sigma: The department is helping with the Hospice Luncheon. They also took food for the Family Literacy Project.
Theta: The department recently toured the local Merryman House office. The members participated in the WKMS phonathon. The group is still collecting Educational Boxtops and Campbell soup wrappers.
Zeta: The members worked in the WKMS phonathon and raised over $2000.

FIRST DISTRICT GOVERNOR’S REPORT:

Martha Crafton, First District governor, invited the MWC board members to come to the Open Suite at KFWC on the Thursday night of the conference.

COMMITTEE REPORTS:

Advisory: Pat Harrington repeated her request that any reservation to use the Club House by a department-- except for the regular meetings-- must be made with her. She added that the calendar in the main floor kitchen does not indicate all dates that have been reserved.
Education: Pat McMullin expressed thanks to the volunteers who helped babysit for parents who were in counseling services. She stated that Judge Mattingly wants volunteers to keep the children while their parents are in the courtroom. He is planning to convert one of the offices in his building into a place for keeping the children. Volunteers will be needed each Thursday. See Pat to volunteer.

OLD BUSINESS:
First drafts of a resolution from MWC to support Angels Attic/Angels Clinic were distributed and read.

MOTION: Barbara Brandon moved that Cynthia Barnes and Virginia Randolph combine the two drafts of the resolution and e-mail that final copy to the Executive Committee for approval. The motion was seconded and approved.

The meeting was adjourned at 8:30 p.m.

REMEMBER: GENERAL MEETING March 29 at 6:00 p.m.
Board Meeting April 2 at 6:30 p.m.

Respectfully submitted,

Virginia Randolph
Recording Secretary

April 2, 2007 Minutes Executive Board Meeting

THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007

The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.

President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.

OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.

Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.

3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.

Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.

Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.

Martha Joiner, corresponding secretary, said there was no correspondence.

NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.

MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.

The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.

DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.

FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.

MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.

STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.

Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.

Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.

Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.

Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.

Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.

KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”

The meeting was adjourned at 8:12 p.m.

Please check the agenda for important dates.

Respectfully submitted,


Virginia Randolph, Recording Secretary